A stakeholder communication plan usually develops from the information and lessons learned from the management plan. It should list the main stakeholders to receive notifications, including nature, frequency and details. It may be useful to write the communication plan immediately after the management plan or as two parts of a plan. Here too, stakeholders usually don`t have access to the communication plan, although over time they can get used to receiving the output of your plan – for example. B their bi-weekly update of the project mentioned in your plan. Based on the elements described above, a communication plan for example or a stakeholder communication plan could be as follows: you can also insert notes on stakeholder availability or other information that is crucial for how and when you communicate with your stakeholders. New electronic communication technologies are becoming more and more frequent. Using a new technology unknown to the team increases the complexity of the technology, which can lead to delays and increase costs. To decide whether a new technology should be included in a communication plan, look for answers to the following questions (Business Dictionary): The first step in defining your communication plan is to identify the type of communication your stakeholders need to make good decisions.
This is called communication needs analysis. Your project will produce a lot of information; You don`t want to overload your stakeholders with all of this. Their job is to find what they think is valuable. Communicating valuable information doesn`t mean you`re always drawing a pink image. Communication with stakeholders can be good news or bad news. The fact is, you don`t want to bury stakeholders in too much information, but you want to give them enough so they can be informed and can make the appropriate decisions. How important is a project communication plan to the success of a project? Do you think project managers should always write a communication plan for projects, regardless of their size? Let me know your thoughts by leaving a comment! Meeting plan: While you can tailor this throughout the project as needed, it helps to get a first idea of how often you`ll be meeting with stakeholders. Depending on the size of the project, you may also want to describe how often you send an email to the client. You can also include internal team meetings in your meeting plan. A project communication plan doesn`t need to be formal, but it should at least be written for your own reference. First of all, it helps to sit down and define the parameters of the project: project size, information about the client`s company, project results, schedule and project team.
All projects require a strong communication plan, but not all projects have the same modes of communication or the same methods of distributing information. The communication plan shall document the types of information available to stakeholders, the date on which the information is to be distributed and the manner in which the information is provided. For large projects such as mining or infrastructure projects, stakeholder participation is an important task. The many stakeholders all have different needs and desires, and their power and interest in the project is unique and requires specific guidance. Stakeholder engagement plans will be submitted for approval to the project management team and possibly the parent organization prior to implementation. The plans will then be implemented and the project management team will be continuously informed of the status of each party. The assumption that a silent interested party is happy is a sure way to lose support, especially among key stakeholders. You can`t afford it, so focus on what you think of the project.
The best way to find out is to ask them directly in a personal meeting….